Ideas

It would be great to have the ability to have one task in two projects. Or a way to link two tasks together so that when you update one it updates the other one. 

For example: We are planning a fundraising campaign with dates that that our communications department needs to be aware of. I would like to have the task, Send Kick off Email, in our fundraising campaign projects AND in our communications calendar project. That way if dates change or if it gets marked completed in one project it will already be updated in the other project. 

We use the validation rule where you can't complete a task that has an incomplete predecessor. This means that it's not helpful to see tasks that can't be completed, especially when it's another staff member who needs to complete the predecessor task. 

Most annoyingly, if the staff member with the predecessor task is late in completing it the other staff member has an overdue task that they can't do anything about!

This is a 2 part request:

1. # tasks to allow easy predecessor management so that we can easily see what row # the predecessor is tied to (MS project feature)
2. Add predecessors as an available field in plan view so that when #1 is fulfilled, we can easily see the row # that is the predecessor and allow updates to that field from there.

I think a great idea to consider is updating the chatter tab to use Lightning Chatter vs. Classic Chatter interface. This is how it currently looks in many places in TaskRay:

If it were updated to use a lightning chatter feed additional features would be available like referencing a record in the post that automatically becomes a hyperlink, posting multiple images within a single chatter post (just as I'm doing in this idea here) and so forth as shown below when you view a record page of TaskRay (or any other record in lightning):

I'm not sure how difficult this is for TaskRay to do, perhaps this is a major overhaul to use lightning components / pages more instead of visualforce pages but would recommend this be considered when able. Thanks!

Having just spent a whole day downloading, Uploading, modifying CSV files with updated IDs to move ~25 templates from a lower org to Prod It would be nice if Taskray had a tool that would list out all the templates and bundle them up and "deploy" them to a different Org. It's a real pain to keep track of all the interdependency and update CSV files with a new id to upload. 

Provide the ability for an alternative means of adding external (non-SF) project participants, (such as a customer contact) to tasks. Currently, this is only possible if the user is the task owner or by adding a custom field(s) to the the task object. 

It’s not reasonable to expect a bunch of queues to be set up for random groups of project participants. And, External Sharing allows communication of the project data to outside entities but does not confer any ownership or accountability that can be attributed to a person who is responsible for the task(s).

Not every Task Ray participant in a project is going to be a SF user in our instance. There need to be some form of object or set of fields that permit Contacts or even just a list of project participants to be included in tasks even when those participants are not users. Even if they were users, only one user can be assigned to the task owner, when it’s clear in most PM products that any number of people can be assigned to a task (or even groups). 

While it may be in everyone's interest to help Salesforce increase the user community, that is not realistic when simply trying to convey accountability for tasks and  communicate that to customer management.  

Create a "subtask" view of tasks that need to be completed for a major task. This can be done in many popular PM tools, but there is no equivalent for this in TaskRay. An option would be to expose checklists as a kind of subtask within some of the project task views, such as the task list, Gantt chant or spreadsheet Views.

This is important because sometimes the  work items that need to be done only require a checklist.  Tasks don't need to be assigned to items that are reviewed or discussed in a meeting for the customer to acquire as deliverables. They are truly just checklist items, but they need visibility to establish what work is being done and who is the item owner.  Yes, some deliverables require a separate task in the plan but a lot of things in a plan just need to be checked off. That is why the option of displaying the checklist in the task view should be considered. 

Currently One Product Code is mapped to one STITCH task group relationship. We need the frame work when AUTO STITCH detects the Product sold you can choose from different Task Groups (Each Task Group has different processes or languages)

We have found that the lack of national language support by TaskRay forces us to create more templates. The auto stitching between our sales order and template then doesn’t work because of it’s 1:1 relationship, we are then forced to support multiple templates and manual stitching without any automation. We have investigated extensively with Salesforce and our system architect and there is no application that can provide translation of the data held within the TaskRay application, translations are only provide within salesforce for the tabs and user fields but not App data. We would like TaskRay to provide the technical capability for a common product/stitch template to be displayed in multiple languages to suit the customers locality with the translations being provided by the TaskRay customer and not TaskRay. This would enable the auto stitch and email notifications to work in local languages, promote global uniformity by using common product templates and reduce template maintenance overhead

Ability to auto flag the "LOCK DATES" field = TRUE when a task is marked completed automatically,

If a task is changed LIST value or status of task and is no longer "FINISHED" auto update the "LOCK DATES" field = FALSE

This functionality will prevent the dates to move or shift after a task is completed, if something else in the project shifts or user wants to adjusts durations of predecessors not yet completed the tasked with LOCK DATE = True will not move at all

When users add columns in the PLAN view or SPREADSHEET view

Add functionality at the column header to have a drop down to filter for field values, instead or create a board filter users would find this much easier to filter for what they are looking for and EXPORT to PDF

When adding a lot of columns to the Spreadsheet view the columns width gets compressed, but the field values get truncated.

Users would like to mouse over or hover over the cell and display the full text of that cell with out having to make the column width wider 

Improve the functionality to Export --> Print (PDF) and Export to Excel (CSV)

- More options to include Gantt view or just task names and other columns.

- If export from SPREDSHEET view - if the rows have a filter applied the Print functionality prints all rows 

- Print to fit project plan to one page option, or give the user more options how they want fit the entire plan in one page instead they currently get multiple pages some blank pages - improve the Print preview options to get the best customer facing print out report

- Print setting at the app settings to allow for company logo so all users have that logo graphic by default every time they print the project plan (currently they have to do it manually each time)

- Customize what users what to show or hide from the Print options 

- Export to file (CSV) include to export to (EXCEL) with formatting options - Grouping tasks by the TaskRay Groups, colors of the LIST values auto filtering the column headers

While creating a new Template (Marked as Draft) users can not "Stitch" insert a Task Group from another template if it is also marked DRAFT, only if it is Active template

Once a new Task Group is created in say a Draft Template, Users are not able to insert / clone that into another Draft Template. That means if that new Task Group is going to be reused in multiple templates, Users have to rebuild exactly the same in all other templates to use it. Stitching and cloning can work with Active Templates, which it should not. It also works for adding into other Projects. But does not seem to work for Draft Templates.

​Reduce the effort for reproducing identical Task Groups to be used across multiple Templates being developed in Draft status. Will save a lot of time and reduce errors from manually re-creating.

It would be great to add Roles TaskRay Templates and then once turned into an active project, be able to assign a user to that role and it populates the various tasks/sub-tasks already laid out in the template. For example, we know certain tasks are owned by the Project Manager, but may not know who that project manager is yet. Would save lots of clicking. 

We need to track if Licensed users log in to TaskRay - including External community Users 

Last login date (SFDC does not have reports to individual apps, they report on if they log in to salesforce platform)

How often they log in (trend report) we need to see historical data points of how often the use the app, last 3 months, last 6 months, last year...

The separate tabs for TaskRay is a great new feature. I'd like to see the details or a summary title on the tab instead of TaskRay | Salesforce there. The name of the project or even the start of the name would help so that I know which tab is which when just looking at the tabs of the web browser. This will speed up my work even further.

With Dynamic Forms we can now configure lightning records to show specific fields and sections conditionally without the need for using Record types. However this does carry over to the TaskRay Kanban cards. 

Hello There,

I'm new to taskray and I have been there in several projects on taskray.

I wanted to created the report of taskray projects and all task that are present there in the report with columns that are being captured in while creating the task. But I'm unable to create the report of taskray. Please help in creating the same.

When in spreadsheet view, the default order isn't super clear and the way to sort them doesn't make a lot of sense either. Is there a way to get them in chronological order?

Also, the deleting works to delete tasks. But when I go back to the plan view, all of the task groups are still there. Is there a way to make it so that when I delete all, that the task groups are also deleted and not just the tasks?

I have a few different teams in different locations doing different functions. I'd like to have a view for all projects assigned in a week/two week period so I could see what the availability of team members is without having to jump around to several reports in SalesForce. Is something like this available to see for example, a design team's workload distribution and a PM team workload?

When working with multiple project stitches in a Taskray project, adding an option in the dropdown on the Kanban for "add project note" that associates with the stitch name would be great to keep notes organized and allow members to add/view notes more easily

The performance tab lists projects and is limited to 9 columns. I would like to have more than 9 columns visible here as a great place to view all of the projects and key details for each project in this view.

Currently when user click on the "+" button to add new task it is the at the top of the task group, and when they click enter to add the task it auto moves to the bottom of the task group. The user will have to drag the newly created task to the location where the task should be.

Users would like the ability to add a NEW TASK in the middle of the task group, for example in the middle of 2 tasks so they don't have to drag tasks around post creation

much like the other views, highlight the blocked tasks in red in spreadsheet view when a task is marked as blocked.

We currently have a validation rule which requires the notes field on a time log to not be blank. This is preventing users from quickly/easily logging time right away with the timesheet view, but they can't because the note field is blank, and you can't edit the note field until after you have saved your time in the timesheet view. It has essentially made the timesheet view/log pointless as we cannot add new records to it, only edit/view records.

Our PMs love using the Plan view since it allows them a Gantt chart view of the project with the ability to add in the fields they wish to see. However, we use the description field to add notes to a task if it requires more explanation or color. We also use the Chatter feed for posting status updates on a task and task group. This request is two-fold: It would be really great if we could pull long text fields or the Chatter feed into the Plan view so we can linearly see status updates next to task at hand. It would also be great if we could add in fields related to the Task Group into the Plan view as well. Our current workaround is to use a report for both chatter posts on the task and chatter posts on the task group. 

Currently out of the box functionality is one Task Owner per task

There are use cases that 1 task can be completed by multiple people, or some percent of the task was completed by user1 and the task was re-assigned to user2 

How can this be done with out creating multiple task row for the same actual singular task?

For both External Sharing and Community access, the users only see out of the box fields

He have created custom fields where we want the external user to VIEW or EDIT to collect data from the external community users.

is there an field level option to allow custom fields accessible for external sharing?

- Ability to see checklist items in the Plan view - Similar to the MYWORK view you can see the checklist with a dropdown and also add checklist in other view so they can be exported along with tasks.

- Checklist Assignments - allow QUEUES assignment at the template level so when the project is created the Tasks and checklist can be re-assign in bulk in the Project TEAM tab, currently the PM will have to open each task with checklists and manually re-assign checklist items one at a time

currently only 18 icons with people's faces or Queue show up

We can expend it to show more, but the issue is that we have project with large amount of team members and if we need to drag a face to a task and it is not in the initial 18 the end user will have to expand the team tab and click SHOW MORE to show all team members every single task assignment