1. TaskRay
  2. TaskRay Guide
  3. Team

Manage Resources

New Feature Alert! These features are part of the April 2023 Release and will be available in Sandboxes and on the AppExchange on April 26. Existing customers' production instances will be automatically upgraded to the version of TaskRay containing these features on May 10.

 

This feature is available to the following product editions: 
  • Standard
  • Premium

 

Resources are one of the core mechanisms for managing teams in TaskRay. With resources, organizations have an overview of all TaskRay team members and their roles, thus ensuring accurate assignments at the time of delegating work. 

Think of every TaskRay user as a resource. As such, this should be one of the first places to review when setting up new TaskRay users to ensure that the resources accurately reflect all applicable user details, such as their roles.

Screen_Shot_2023-04-19_at_9.45.30_AM.png

 

Note: The Resources tab in the Configuration Hub is accessible by users who have either the TaskRay - Admin Access or TaskRay - Resource Manager Access permission set assigned. 

 

Add New Resources

Follow the steps below to add and configure resources.

  1. Navigate to the Configuration Hub and select the Resources tab
  2. Click on the + Add New Resources button in the top right corner.
  3. This will open a Setup Resources modal. Using the checkboxes, select TaskRay users that you want to configure resources for. Click Next.
    Screen_Shot_2023-04-19_at_9.31.06_AM.png
  4. On the following screen, use the Assign Role search bar to apply a role to the resource. Click Finish.
    Note: If the necessary role has not been configured at the time of setting up the resource, you will need to go back and create the role before completing the resource setup. To do this, leave the Assign Role field blank and click on the Finish Setup Later button. Next, set up the necessary role(s) and then resume resource configurations by clicking on the Finish Resource Setup button in the top right corner of the Resources page. 
  5. Repeat the steps for any other additional resources.

 

Automatically Created Resources

In the event that a user is assigned work or added to a project before a resource has been configured for them, TaskRay will automatically create a placeholder resource entry for that user. Automatically created resources will also appear in the Resources tab of the Configuration Hub. In order to complete setup for such resources, click on the Finish Resource Setup button and follow the prompts.

 

Additional Details

Due to the complex nature of behind the scenes automations for Resources and related objects, we do not support bulk Resource CUD (Create, Update, Delete) operations through Salesforce features e.g. Data Loader.